Privacy Policy

At akoyaGO, Inc., we respect your privacy and are committed to protecting the personal information you share with us. This Privacy Policy explains what information we collect, how we use it, how it is protected, and what choices and rights you have. Our goal is to keep this information clear, transparent, and easy to understand. This policy applies to our websites, applications, services, and any interaction you have with akoyaGO, Inc., unless a separate privacy notice is provided.

Information We Collect

We collect information in the following categories. The exact types of information may vary depending on how you use our products or services.

A. Information You Provide to Us

  • Contact details (such as name, email address, phone number, mailing address)
  • Account information (such as username, roles, organization details)
  • Application or form responses (for example, grant or scholarship submissions)
  • Payment or donation details (processed through secure third-party providers)
  • Communications you send to our teams (such as support requests or feedback)
  • Files or attachments you upload to our systems

B. Information We Collect Automatically

  • Device and browser details
  • IP address and general location (for example, city or region)
  • Usage data (such as pages visited, actions taken, and timestamps)
  • Cookies and similar technologies used for functionality, analytics, and security

C. Information From Third Parties

  • Identity or eligibility information provided by your organization
  • Information from payment processors, authentication providers, and integrations you authorize
  • Publicly available information or data used for verification and security

We collect only the information necessary to operate, support, and improve our services.

How We Use Your Information

A. To Provide and Improve Our Services

  • Create and manage user accounts and authenticate users
  • Enable and support grant, scholarship, and donation workflows
  • Personalize dashboards, content, and user experiences
  • Maintain the performance, availability, and reliability of our services

B. For Security and Compliance

  • Protect accounts and systems, and prevent fraud or misuse
  • Meet audit, compliance, and record-keeping requirements
  • Comply with legal obligations and respond to lawful requests

C. For Communication and Support

  • Respond to questions, support requests, and feedback
  • Send service-related announcements, updates, and notices
  • Provide training, onboarding, and account guidance where needed

D. For Analytics and Product Development

  • Understand how our services are used and improve user experience
  • Analyze trends and usage patterns to help plan and develop new features
  • Support capacity planning, performance tuning, and service reliability

How We Share Information

A. Trusted Service Providers

We work with carefully selected vendors who assist with hosting, authentication, analytics, email delivery, payment processing, and customer support. These providers are required to keep your information secure and confidential and may only use it to perform services for us.

B. Your Organization or Account Administrators

If you use our platform on behalf of an organization (such as a foundation or institution), certain data may be visible to authorized administrators within that organization.

C. Legal and Compliance Purposes

We may disclose information if required by law, regulation, legal process, or to respond to valid requests from public authorities. We may also disclose information where we believe it is necessary to protect the rights, property, or safety of akoyaGO, Inc., our users, or others.

D. Business Transfers

If akoyaGO, Inc. is involved in a merger, acquisition, reorganization, or sale of assets, your information may be transferred as part of that transaction. If this happens, we will take steps to ensure your privacy is protected and will notify you of any significant changes.

Your Privacy Rights

Your privacy rights may depend on where you live (for example, under EU/UK GDPR or California CCPA/CPRA). Regardless of location, we aim to give all users meaningful control over their information.

A. General Rights Available to All Users

  • Request access to your personal information
  • Request corrections to inaccurate or incomplete data
  • Request deletion of your information, where permitted by law
  • Request that we restrict or limit certain uses of your information
  • Request a copy of your data in a portable, commonly used format
  • Update your communication preferences and opt out of optional messages

B. How to Exercise Your Rights

You can exercise your rights or ask questions about this policy by contacting us at:

Email: privacy@akoyago.com

We may ask you to verify your identity before fulfilling certain requests. If your account is managed by an organization, some requests may need to be coordinated through your organization’s administrator.

C. Cookies and Tracking Tools

You can control cookies and other tracking technologies through your browser settings. Please note that some features of our services may not function properly if certain cookies are disabled.

California Privacy Notice (CCPA/CPRA)

If you are a California resident, you have specific rights regarding your personal information under the California Consumer Privacy Act (CCPA), as amended by the California Privacy Rights Act (CPRA).

Your California Rights

Subject to certain limitations, California residents may have the right to:

  • Request access to the personal information we hold about you
  • Request correction of inaccurate personal information
  • Request deletion of your personal information, subject to legal exceptions
  • Request information about the categories of personal information collected, the sources of that information, the purposes for which we use it, and the categories of third parties to whom we disclose it

Data Collected in the Past 12 Months

The categories of information described in the “Information We Collect” section of this policy represent the personal information we have collected and disclosed for business purposes in the past 12 months.

No Selling or Sharing of Personal Information

akoyaGO, Inc. does not sell personal information and does not share personal information for cross-context behavioral advertising, as defined under the CCPA/CPRA.

Sensitive Personal Information

We do not use or disclose sensitive personal information for any purpose beyond what is reasonably necessary and proportionate to provide our services or as otherwise allowed by the CCPA/CPRA.

How to Submit California Privacy Requests

California residents may submit a request by contacting us at:

Email: privacy@akoyago.com

GDPR/UK GDPR Notice (EU & UK Customers)

If you are located in the European Economic Area (EEA) or the United Kingdom (UK), you have additional rights under the EU General Data Protection Regulation (GDPR) and the UK GDPR.

Legal Bases for Processing

We process your personal information under one or more of the following legal bases:

  • Contract: to provide, manage, and support our services you have requested.
  • Legitimate Interests: to operate, improve, and secure our services, provided that these interests are not overridden by your rights and interests.
  • Consent: for certain optional activities (such as some marketing communications), where you have given us clear permission.
  • Legal Obligation: to comply with laws, regulations, and legal processes.

Your GDPR / UK GDPR Rights

Subject to applicable law, you may have the right to:

  • Request access to your personal data
  • Request correction of inaccurate or incomplete data
  • Request deletion of your personal data (“right to be forgotten”)
  • Request restriction of processing in certain circumstances
  • Request data portability (a copy of your data in a structured, commonly used format)
  • Object to processing based on our legitimate interests
  • Withdraw consent at any time, where processing is based on your consent

International Data Transfers

When we transfer personal data outside the EEA or UK (for example, to servers or service providers in the United States), we use appropriate safeguards such as Standard Contractual Clauses (SCCs), data processing agreements, and additional technical and organizational measures designed to protect your data.

Data Controller

For personal data collected through our website and services, the Data Controller is:

akoyaGO, Inc.
2626 E 82nd Street, Suite 375

Minneapolis, MN 55425 USA

privacy@akoyago.com

Complaints

If you have concerns about how we handle your personal data, you may contact us directly at privacy@akoyago.com. You also have the right to lodge a complaint with your local Data Protection Authority (DPA) in the EEA or the Information Commissioner’s Office (ICO) in the UK.

Data Security and Retention

Security Measures

We use industry-standard safeguards to protect your information, including:

  • Encryption of data in transit and at rest, where appropriate
  • Multi-factor authentication and role-based access controls
  • Monitoring, logging, and regular review of access and activity
  • Regular security testing, updates, and improvements

While we work hard to protect your information, no system can be guaranteed to be completely secure. If we become aware of a data breach affecting your personal information, we will notify you as required by applicable law.

Data Retention

We keep personal information only for as long as needed to:

  • Provide and support our services
  • Comply with legal, regulatory, and audit requirements
  • Meet contractual obligations with our customers and partners
  • Support grantmaking, donation, and related record-keeping needs

When personal information is no longer needed, we will securely delete or anonymize it in line with our data retention policies.

Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our services, legal requirements, or other factors. When we make changes, we will update the “Effective Date” at the top of this page.

If we make significant changes, we will provide a more prominent notice (for example, by email or within our applications) so that you can review the updated policy.

Contact Us

If you have any questions, concerns, or requests related to this Privacy Policy or how we handle your personal information, please contact us:

akoyaGO, Inc.
2626 East 82 Street, Suite 375
Minneapolis, MN 55425 USA
Email: privacy@akoyago.com
Website: www.akoyago.com

Please do not include sensitive information (such as passwords or full payment details) in your initial email to us.